Committee

• An honorary position with no voting rights

• Oversees the management of the club
• Plays an active role in establishing club policies, rules and etiquette
• Chairs the Committee meetings
• Attends external meetings, e.g. Bournemouth Sports Club ‘Board of Management’ as main representative of the club

• Responsible for maintaining the financial accounts and records of the club
• Ensures appropriate receipts and invoices are received to support payments made on behalf of the club
• Produces monthly Financial Statements for presentation at Committee meetings
• Prepares Income & Expenditure and Balance Sheet at the end of the financial year
• Presents financial accounts at the Annual General Meeting
  Recommends membership subscription rates

• Acts as main contact re communication to and  from other clubs and external organisations
• Responsible for making bookings with Bournemouth Sports Club re fields for our shoots
• Ensures we maintain proper records of CRB checks
• Responsible for circulating agenda, and taking minutes for Committee meetings
• Produces draft minutes for review by Chairman, Secretary and Treasurer
• Distributes agreed minutes to all Committee members
• Ensures copy of agreed minutes is posted on notice-board in clubhouse and/or container

• Promotes and encourages members to participate in Club and local and regional shoots
• Collates entry forms, making them available to members;
• Coordinates entry applications (N.B. Members are personally responsible for providing the appropriate entry fee to go with their application)

Promotional Merchandise Officer:

• Ensures club merchandise is actively promoted
• Responsible for maintaining proper records of all stock of club merchandise
• Liaises with Treasurer re payments received from sale of club merchandise and for the purchase of more stock
• Submits stock figures to Treasurer for inclusion in the club’s annual accounts

• Responsible for ensuring the club adheres to GNAS child protection & vulnerable adult policies
• Advises the Committee on child protection/vulnerable adult issues
• Investigates child protection/vulnerable adult matters on behalf of the club

• Responsible for maintaining the club’s equipment: bosses, stands, training bows & arrows, faces etc
• Ensures the club has sufficient equipment to run our tournaments
• Maintains an inventory of all club equipment
• Makes recommendations to the Committee for the need to purchase new equipment

• Maintains records of club archers scores and calculates handicaps and classifications
• Submits details to GNAS re ‘Handicap Improvers’ medal
• Keeps records of the highest scores achieved by club archers re GNAS and FITA rounds
• Awards the ‘Record Officer’s’ cup
• Advises archers on how to claim county and regional records etc

• Ensures  that a proper record is maintained regarding the current holders of all club trophies
• Responsible for ensuring that all club trophies are signed for and recorded
• Responsible for contacting all trophy holders to ensure that trophies are returned in good time for future tournaments
• Advises Committee of need to purchase more medals, cord, plaques etc
• Responsible for operating the club’s ‘5 bar’ awards scheme

• Introduces new members to the club
• Issues membership application forms
• Responsible for distribution of membership renewal forms
• Maintains membership database
• Submits information to the Committee for consideration at the monthly meetings
• Responsible for ensuring membership fees are paid to GNAS/GWAS/DWAA and to BSC at the appropriate time

• Responsible for supporting the coaching needs of the club’s junior section
• Encourages juniors to participate in club tournaments
• Liaises with club coaches re coaching of juniors

• Organises, promotes and runs the Club Fun Shoots (Summer & Winter)
• Produces flyers, posters etc to advertise forthcoming social events
• Organises any other social events and activities for Club members as the Committee may decide/agree
• Seeks assistance from the Committee and other Club members to ensure sufficient help to undertake events by delegating specific tasks re equipment, targets, catering, prizes, raffle etc
• Produces a short article on event for the Club's website